Annual General Meeting
Monday 23rd March 2026
AGENDA
Papers available from 7pm for 7.30pm
start
Apologies
Previous Minutes
Matters Arising
Chairman’s Report
Treasurer’s Report
Election of Committee Members
Any Other Business
Annual General Meeting
Monday 24th March
2025
MINUTES OF MEETING
Present
Vicky Rispin, Hilary Rogers, Jackie Sandy,
Andrew Webb, Bill Cullen, Jane Stanbridge,
Fiona Steeds, Alan Charlesworth, Katie Griffin,
Charene Winbow, Louise Roberts,
Kathryn Kempster, Mark Strange, Alan
Hemingway, Liz Hemingway
Apologies
Mandy Clark, Angelo Sauro, Sue Hope, Sally Roberts, Neil Fozard,
Neil Adams
Previous Minutes
The Minutes of the AGM held on 10th
June 2024 were signed by Andrew as a true record.
Matters Arising
None
Chairman’s Report
Andrew had distributed his Report in advance
of the meeting and summarised the main points;
2024 proved to be a very successful year in
terms of bookings and the increase in the variety of activities on offer, plus
substantial investment particularly in expanding the solar power system and
developing the upstairs meeting room into a bespoke Pilates studio. Kathryn
Kempster said how impressed she was with the upgrade of the upstairs room and
suggested that this could be applied to other areas of the building. Andrew replied that we are committed to doing
this where we can increase the potential for extra income.
Treasurer’s Report
Bill’s report had been circulated. Bill
explained that a broader range of revenue sources was now in place and along
with a continuous drive for cost reduction and efficiency the hall had made a
good operating profit for the year. Alan
Hemingway asked about the £20,000 contingency fund. Andrew explained that this
was set up in order to mitigate against any unforeseen loss of income. The amount should cover a 3 year period which
would give us time to find alternative funding sources. Alan asked why the money was not put into an
interest bearing account. Andrew & Bill will look into this going forward. Alan
went on to congratulate the Committee on the successful management of the Hall. Andrew mentioned that we have a meeting with
the Parish Council next week to discuss long term infrastructure spending, such
as the Fire Alarm system, which needs investment but does not yield
income. Hilary Rogers asked if the EV
Charging facility was up and running.
Andrew explained the legislative red tape covering this and said that it
would be fully operational very soon.
Election of Officers
Andrew said that
Hannah Herod had resigned from the Committee.
This left 5 Committee members up for re-election:
Andrew Webb, Bill Cullen, Jackie Sandy, Fiona
Steeds, and Jane Stanbridge.
All 5 were proposed for re-election by Vicky
Rispin and seconded by Katie Griffin.
Kathryn Kempster joined the Committee as a new
elected officer, proposed by Hilary Rogers and seconded by Jane Stanbridge.
User Body Nominated Trustees
Andrew read out the list of trustees representing
each User Body and introduced Mark Strange as the new PTA rep. Neil Adam continues to be Youth Club liaison with
the Hall Committee but is not a Trustee.
Youth Club are currently looking for a Treasurer and Katie Griffin is
going to contact them.
Any Other Business
Charene Winbow asked if Hannah Herod had held
a specific post on the Committee which needed to be filled. Andrew replied that Hannah had assisted Jane
Stanbridge with social media and publicity. There are two specific roles of the Hall management which are currently
vacant and we need to cover going forward.
Katie Griffin asked about the hearing loop
which was not set up for the meeting.
Andrew apologised for this and said that in future we would ask if it
was required at the start of any meeting.
There are ongoing issues with the system and we are working with Drama
to try and resolve them. Alan
Charlesworth suggested a multi-directional microphone might help. Jane Stanbridge
suggested we put up a notice with clear instructions on how to use the loop as
most people present were unaware of how the system works.
Andrew thanked the Committee for their hard
work over the year.
There being no further business the meeting
was closed at 8.20pm.