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Minutes of Meeting
Held on Monday 9 th September 2013
Present:
Fiona Steeds Martin Horner Chris Rispin Pat Sherry Hilary Rogers
Jane Stanbridge Hazel Bleaken
1. Apologies
Angelo Sauro Kate Bashford Hazel Bleaken Kath Harkness
Lorraine Rutter Sue Hope Neil Fozard Pete & Sue Webb Bill Cullen
2. Previous Minutes
These were signed as a true record.
3. Matters Arising
Bank Documents – ongoing. HB dealing with this.
Wall – Tim & Bernie Watts are quoting for this. HB to ask Steve Chappell to quote as well. This will give us a total of 3 quotes.
Floor – we are awaiting response from the Loss Adjuster.
Website – JS is working through this and will finalise with AS.
Pricing – KB has circulated a list of prices from other Halls and on the whole we seem to be underpricing. The committee thanked her for putting this together. CR asked that everyone look at the document and discuss at next meeting. Although many groups do not use the Hall over the summer this does not show up on the Hall website – JS to raise this with AS.
Fridge & Urn – NF has repaired these.
Fundraisers – At the last meeting SA proposed a Murder Mystery evening. FS to email her to confirm if she is prepared to organise this. FS suggested Bowjangles Theatre Group event but it was felt this might be too expensive to put on. Biker Event – CR to confirm with AS what has been arranged for this.
4. Parish Council Report
Grass cutting has been done. Tenders to be sought in the autumn. SGC to sort composting area access. FS advised that the cable being used by the Show People was cut when grass was done. HB said that they had been asked to move their equipment for this to be done and had not done so. HB asked if Show People had paid for their stay – Show Committee to collect this payment.
5. Play Area Report
Report from DA. Opening Event went very well and just over £300 was raised.
6. Grants Sub Committee Report
Not much progress due to holidays – meeting next week. JS is concerned that she is due to present two applications for new boiler next week but we are considering bio-mass system instead. CR said he would contact AS urgently to find out how she should proceed and find out if Jes’ report is finalised. MH was concerned about our individual financial liability if we borrow a large amount to fund bio-mass project. JS also reported that Sub-Committee are trying to match grant applications to most suitable potential source of funding – eg Cemex for Car Park. Tim & Bernie to quote for canopy for disabled access. Sign needed to alert Hall users to head height at entrance. NF to be asked to do this.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Grid & Soakaway; New Kitchen; Canopy for Disabled Entrance; Stage Curtain Tabs; New Wall;
7. Treasurer’s Report
BC’s report was circulated and discussed. It is to be distributed with Minutes. Monies are due from Show.
8. Hall Bookings
Bookings are quite healthy through September to November. We have an Event every Saturday except for two dates. Details for Bar at After School Club and Catering for Biker’s weekend need to be finalised.
9. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks – OK. Bin by Basketball area has been damaged and will need to be replaced. CR to ask Show Committee if they know what happened.
HB asked who empties bins – Skatepark Committee are sorting a rota.
CR did meter readings: Electricity 262077; Oil 48"; Water 1277-002
10. Correspondence
None.
11. Any Other Business
PS reported that the chairs were not put away properly after Sunday night event. NF to be asked to do a sign for cupboard re. stacking chairs. Drama Group were asked if wedding party this weekend could borrow their sound equipment. They said no due to short notice and insurance concerns. AS has suggested buying a Speaker & Amp which could be rented out.
Fire Extinguishers were checked on 5/9. One was replaced and a new one supplied to kitchen.
11. Date of next meeting
The date of the next meeting will be Monday 14 th October 2013 at 7.45pm.
There being no further business the meeting was closed at 9.05pm.