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HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting held on Monday 9 th November 2015

Present
Chris Rispin      Angelo Sauro      Pat Sherry     Martin Horner     Hilary Rogers      
Fiona Steeds       Jane Stanbridge        Bill Cullen       Sam Allen      Andy Musty
Sue & Pete Webb      Mark Frankcom


Apologies for Absence
Lorraine Rutter      Steve Magrath     Kate Bashford      Neil Fozard   


Minutes of the Last Meeting
These were agreed as a true record and signed by the Chair.


Projects
Kitchen – Kate emailed to say that two more grants have been applied for. Martin Weaver plans to start work in the Easter holidays so all Hall Users are advised that the kitchen will be out of action from 25/3-11/4/16.

Porch – Neil is dealing with this.
Redecoration of Upstairs Meeting Room – Mark Frankcom advised that work should start soon and they hope to finish by Christmas.  Mandy’s cupboard was moved downstairs. AS to look at getting a new cupboard for Buffs as the existing one is not suitable for the space.
Garden Waste –  no update.

Finance Report
Bill had distributed the report which was discussed.  Bill expects the total for Jim & Dave’s fundraiser to be approx £2000.   Insurance renewal for Skatepark is £770.  Angelo to enquire about putting it on Hall Insurance to save some money.  Fire Certificate completed and paid – Angelo to put on website/notice board.
Parish Council Report
Andy advised that PC are in support of Pre-school plans for extension.  PC & SGC are undertaking a housing needs survey which they hope everyone will take part in. Bonfire Committee will make a donation to the Hall from Saturday’s proceeds.  Deed Document is ongoing.
Constitution and policies – requirements in connection with Grants

Jane has registered us for eligibility to apply for SGC grants, however they have queried the fact that our Constitution dates from 1951.  We need to ensure that this and our Policies are up to date.  Chris will put together a handout to be discussed at a future meeting.  He also wants to encourage all Hall Users to have a Trustee presence on the Committee to raise awareness of running costs etc.  Martin suggested a "Christmas Card" in the Parish Mag thanking Hall Users and highlighting this.  Chris to arrange.  






Income
Bookings
Lorraine sent an update of bookings.

Maintenance

Meter Readings – Chris did these but needs to check Water reading as it doesn’t make sense.
Cleaner – Louise will take on the weekend job.  Fiona to get her details.  Chris will sort a contract.
Pete Roberts got a surveyor to look at the wall on Monday.  We will have details this week.  He asks that the area not be used until we have the report.
Working Party on 29 th November to sort cupboard floor.  Angelo to liaise with Maria re chairs.
Clothing Bank – ongoing.
Sam has painted the tank.
Angelo has repaired the hoover and tap upstairs and gents sensor light.

Play Area/Skatepark Report
No Report as Steve was not at the meeting.

Risk Assessment
Emergency Lighting/Fire Bells – checks to be done this week.


    9.  Correspondence
Angelo wrote to the organiser of the McMillan Cancer Care Fundraiser next July.  No response yet.

    10.  AOB

It was decided to hold a "Big Breakfast" in April to officially open the new kitchen.


    11. Date of Next Meeting
The date of the next meeting will be 14 th December at 7.45pm
There being no further business the meeting closed at 9.40 pm





 
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