Hawkesbury Upton Village Hall - Hire for Weddings, Parties, Stage for Live music

HAWKESBURY UPTON HALL COMMITTEE

Minutes of Meeting
Held on Monday 9 March 2009

Present:
Angelo Sauro Mick Bendeaux John Otley Sue Webb
Pete Webb Fiona Steeds Terry Gardener Sam Allen


1. Apologies
Apologies received from Sara White, Hilary Rogers, Chris Rispin and Gill Oliver.

2. Previous Minutes
The Minutes of the previous meeting were signed as a true record.

3. Matters Arising

Hall Boundary Line – ongoing.
First Aid Kit – should be delivered this week.
Leyhill – AS meeting Leyhill supervisor on Thursday to finalise details for scheduled Easter redecoration. AS/NF have measured up for materials. AS/MB to liaise re paint. TG reminded AS that WI need access to Hall all day on Tuesday 7 April.
Energy Group – Funding applications are being prepared, one of which has a May deadline for submission. A feasibility study will need to be carried out which will cost up to £1,000.
Bonfire Night – NF liaising – ongoing.
Fundraisers – Breakfast fundraiser to take place on Sunday 15 March. Several committee members volunteered to help and various tasks were assigned. Everyone involved to meet at Hall at 8.30am.
Race Night – to take place 13 June. Poster now ready but will not advertise until nearer the time.
Neighbours Fence – Following a complaint from Cropready re broken fencing, MB has arranged for new panels to be fitted.
Steve Watts – electrical checks still ongoing.

4. Treasurer’s Report
Treasurer’s Report was distributed and covers a two month period.

5. Emergency Lighting/Fire Bells/Extinguishers
One battery needed.

6. Playground Check
Nothing to report.

7. Meter Readings
These to be advised.


8. Correspondence
A form for a national survey of Village Halls was received. AS offered to complete it.

9. Any Other Business
TG has received a request to hire 60 chairs and 7 tables from us on Saturday 18 July. No decision was reached as to whether we ought to agree, as this could lead to loss of potential revenue. MB to phone people concerned.

JO requested that Fire Action notices be put in place around the building, particularly kitchen, following the redecoration.

Chris Edwards has offered to continue to do Hall checks for a fee. However as TG/NF are happy to take this over, AS will advise him that we have declined his offer.

10. Date of next meeting
The next meeting will be held on Tuesday 14 April at the Beaufort Arms (due to Hall redecoration) at 7.45pm.

There being no further business the meeting was closed at 2020rs.