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Minutes of Meeting
Held on Monday 13 th January 2014
Present
Fiona Steeds Martin Horner Chris Rispin Angelo Sauro Sue Hope
Hazel Bleaken Neil Fozard Kate Bashford Pete & Sue Webb
Sam Allen Pat Sherry Jane Stanbridge
1. Apologies
Lorraine Rutter Kath Harkness Hilary Rogers Bill Cullen
2. Previous Minutes
These were signed as a true record.
3. Matters Arising
Bank Documents – ongoing.
Wall – AS has still not received any quotes.
Floor – Karate have complained that the floor is not clean but the cleaner is doing it. AS has buffing machine ready now so this should help.
Website – JS and AS continue to work on this. JS suggested a name and phone number be added to the contacts page – at present it is just an email.
Hall Pricing – BC has been unable to finalise proposed increases due to illness. AS to ask him to email this if possible in advance of the AGM. The committee is agreed that prices must be increased particularly for Hall Hire including bar.
Boiler – BC has paid the invoice which totalled £4749.48. This was less than quoted because it is not possible to do the "zoning". KB will finalise paperwork with SGC. There is a difference of around £1200 which should be put in the Improvement Account. We hope to use this to insulate the ceiling which should fall within the boundaries of the energy efficiency grant but must be agreed with the Council.
Fundraisers:
Breakfast 2/3/14 – Another ad to go in Parish mag plus posters in village. Finalise details at next meeting. AS suggested looking for sponsors. PW offered to ask Buffs. KB will contact Silveys and NWF to ask them. MH suggested checking kitchen equipment is all ok beforehand.
Murder Mystery 23/3/14 – Rehearsals start next week. SA asked for help with cooking, setting up and help in kitchen/bar on the night.
Easy Fundraising – AS asked people to register on Hall website so that when purchases are made online with major retailers the Hall will benefit from a donation. He will follow up with an email.
HURG – work has been carried out by SGC including drainage. They have removed the plastic gridding and spread topsoil. However there was more topsoil than anticipated and the ground needs further attention. PS said that HURG would supply grass seed and she would find out if Neil can do the work. SH is meeting with SGC on 14/1/14 and will ask for their assistance. AS/PS also attending.
4. Parish Council Report
HB asked for a letter to be sent to Karate regarding car blocking Hall entrance and shoes blocking the passageway. FS to draft. She also reported that the balance left over from grass cutting budget has been donated to the Hall.
5. Play Area Report
No Report due this month. We still do not have the name of the new rep. CR asked FS to email Chris Webb and ask what is happening.
6. Grants Sub Committee Report
No report. They are meeting up soon.
Wishlist
These are items which will be put on hold until funds are available:
Resurface Car Park; New Kitchen; Canopy for Disabled Entrance; Stage Curtain Tabs; New Wall; Projector; PA System + Amp
7. Treasurer’s Report
BC’s report was discussed at the meeting and is attached.
8. Hall Bookings
Next booking is 25/1 FOSM Burns Night. Disco in February. Breakfast 2/3.
9. Emergency Lighting/Fire Bells/Extinguishers & Meter Readings
CR carried out checks. AS to check bulbs and gutters. One bin is broken.
CR did meter readings: Electricity 267359; Oil 31"; Water 1355-339
10. Correspondence
Email from NF re theft of honesty box in car park – reported to police.
Email from SH regarding defibrillator which has been offered by the Ambulance Trust. She asked for ideas on how to raise £1000 for the cabinet to store it. It was suggested that PC add this to the Council Precept which would be around £2 per household. HB/SH to follow up.
AS asked FS to write thank you letter to Pulsic Ltd who have donated crockery to the Hall via Fiona Rowe, who works for them. This has been done.
11. Any Other Business
SH asked how much a projector would cost as this would be useful. CR thought they could get a decent one for around £200.
SA asked if she would be covered by our Gaming Licence to organise a Raffle for the Senior Citizens Fund using the Hall as a venue. AS suggested she email BC for advice.
PW kindly offered to donate a chest freezer. We declined but HB is interested.
11. Date of next meeting
The date of the next meeting will be Monday 13 th January 2013 at 7.45pm.
This will follow the Annual General Meeting which will start at 7.30pm.
There being no further business the meeting was closed at 9.45pm.