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HAWKESBURY UPTON HALL COMMITTEE
Minutes of Meeting held on Monday 10th August 2015
Present
Chris Rispin Angelo Sauro Pat Sherry Bill Cullen Martin Horner Kate Bashford Sue Hope Neil Fozard
1. Apologies for Absence
Lorraine Rutter Steve Magrath Debbie Young Fiona Steeds Pete & Sue Webb Andy Musty Hilary Rogers Sam Allen Jane Stanbridge
2. Minutes of the Last Meeting The date on the Minutes was corrected and these were agreed as a true record and signed by the Chair.
3. Projects
Kitchen – Kate has 3rd quote in but does not include floor, dishwasher or ducting work. Martins quote includes all works and seems to be best option. Wickes quote was cheaper but again did not include the include floor, dishwasher or ducting work.
Kate to ask Martin for an exact quote to cover all items to see what we could leave out as quotes are above our grant. Sue Hope said she would check with PC regarding loans.
Redecoration of Upstairs Meeting Room – Debbie Young will report at next meeting. Working Party arranged to clear rest of cupboard. Angelo has found hot tap needs valve replacement, he will sort.
4. Finance Report
Bill had distributed the report which was discussed, no questions from committee regarding the report.
5. Parish Council Report
Andy not at meeting, no report
6. Income
Bookings - Sunday after show, need to check with Mel Thompson if they require use of the Hall.
Relay Race organization have asked if they can book us again next year, all agreed that this was not an event we will support next year, due to the very early hours disturbances this year.
Fundraiser – Dave Anderson and Jim O’Brien running the Cotswold Way over 24 hours on 26/27 September. Agreed that we need to raise awareness of this event . Bill offered to write to our suppliers to ask for donations.
7. Maintenance
Meter Readings - submitted
Cleaner – Chris has spoken to a cleaning company that can fit the Hall into their schedule, meanwhile Kate to liaise with Nicole to see if she would like the job. Also need cleaning spec to provide to new cleaner, AS to check.
Agreed that Bleakens to start 1st phase of work on gutters and fascia, to start before show if possible.
Clothing Bank – Angelo has arranged for this to be moved to end of building, not done yet Angelo to follow up.
Next Working party date set for 15th August 10am, work on store room, post box and shed roof.
HURG – Council to drag harrow the rough area by fence and reseed. We need to cut some hanging braches, Chris to speak to Pete Roberts, Autumn/Spring job.
Proposal to have a community garden where the shredding material was collected. Need a rotavator, weeds killing and volunteers, Pat to ask around for help.
8. Play Area/Skatepark Report
Skate Park all OK but Steve still to sort Skate Park sign which has fallen down. Bin Rota now all setup and graffiti removed. A board on half pipe has come loose and needs a screw tightening.
Play area, one swing seat replaced and one spare held in store room.
9. Risk Assessment
None identified although Bill Cullen mentioned that the entrance height is quite low and some taller people can hit their heads on the fascia. There is a warning sign on the fascia, Neil to check with a potential sponsor regarding the proposed canopy that will fix this height issue.
Emergency Lighting/Fire Bells – Checks undertaken and complete.
10. Correspondence
None.
11. AOB
Dog mess discussed yet again, still reluctant to ban dogs, Chris to check with dog warden for advice and signs.
12. Date of Next Meeting
The date of the next meeting will be 14th September at 7.45pm
There being no further business the meeting closed at 9.15 pm